January 2010 PTO Minutes 01/26/2010
PTO Meeting Notes 1/14/10 Art Auction • Food o Planning 125 people? o Goodwood/Costco = $11.76 per person for 100 people - Would like to add a dessert besides mini cream puffs o Life’s Kitchen = $11.37 per person o We agreed to pursue the Goodwood/Costco option because it offers more substantial food (i.e. protein) o Discussed a chocolate fountain – too much work to keep the chocolate at the right consistency? Will fruit be fresh and available? Cost prohibitive. o Brownie bites from Costco (16 per layer x 3 layers) may be a good option - Cheesecake? Carrot cake? - Will continue to research desserts! • Beer/wine o Shellie is looking into this o License = $25 o Need to have a server for alcohol per the license o Need to I.D. everyone – we’ll be signing a document that says we are checking this o Showing due diligence is very important o We talked about adding something to the tickets that says to bring I.D. to have alcohol o Discussed “drink tickets” – rejected as too cumbersome and would require another person to give them out at the door o Maria’s and Melody’s husbands will serve alcohol • Ticket Sales o To begin next week (1-25-10) o Price includes all beverages o If you purchase tickets by 2-10-10 you get 2 free raffle tickets o Teachers WILL NOT pay for their tickets o We will donate 10 tickets to Mary and Karen for families that cannot afford to come otherwise; they will distribute at their discretion • Raffle o Prices for tickets? $1.00 each/ 6 for $5.00 (?) o Buckets for each prize – people can put tickets into the bucket for the prize they want to win o Prizes to be on display (with buckets) the whole week before the Art Auction o People won’t have to be present to win Raffle prizes; they DO have to be present for Door Prizes o Don’t announce Raffle winners – do drawings at 8:00 and put names of winners out for all to see (will save time) • Volunteers o Parent sign-up sheets will be out in mid-February • Art Pieces o Trisha’s friend willing to donate her time to mat artwork - Teachers will individually decide if they’d like help with this o Art will be complete by February 16th o During Raffle ticket sales the week before, art can be previewed by parents o Note cards will be available to sell at and after the event • Donations o We reviewed the donations we’ve already received o Melody has the master list of businesses we are asking; check with her before going to a business to make sure nobody has already asked them for a donation • Lots of discussion about the procedure for paying for/picking up items – we’ll make more decisions on this process next time NEXT MEETING FEBRUARY 11th! December 2009 PTO Minutes 01/13/2010
Minutes of Meeting of the Lakewood Montessori Parent Teacher Organization December 10, 2009 TIME AND PLACE OF MEETING: The regular meeting of the Lakewood Montessori Parent Teacher Organization was held at Lakewood Montessori on Thursday, December 10, 2009, at 6:00 pm. CALL TO ORDER: PTO President, Debbie Miller, presided over the meeting. A sign in sheet was circulated for signature by those in attendance. The meeting was called to order at 6:00 pm. BUSINESS: 1) President Miller reported that about 154 cookbooks remain to be sold. The price has been reduced to $10 each. 2) Treasurer, Melody Whigam reported that the PTO raised approximately $390.00 from family photos at the Holiday Party. Many thanks to Anne Moe for her time and efforts! 3) The Square One fundraiser was shipped back to fill the orders. Proceeds were estimated to be around $650. 4) The shopping night at The Children’s Store was a success again this year. The school earned about $200 in store credit which will be used to purchase science materials. 5) The art auction was discussed at length. Ideas included having a demonstration of the Montessori Bells before the auction begins so parents are made aware of what the proceeds will be used for; ask parents for contacts with caterers and rental companies; parents should check with their child’s teacher to see if they can help with art pieces; open up the raffle sales to outside family and friends. In addition, parents are asked to solicit donations from friends and families within the local business community and contact Melody Whigam at mwhigam@yahoo.com with information about who they are contacting so we avoid duplicate requests. UPCOMING PTO MEETING: The next regular meeting is Thursday, January 14, 2010, at 6:00pm at Lakewood Montessori. ADJOURNMENT: There being no further business to come before the Parent Teacher Organization, President Miller declared the meeting adjourned at 7:00 p.m. Respectfully submitted, Debbie Miller October 2009 PTO Minutes 10/23/2009
Minutes of Meeting of the Lakewood Montessori Parent Teacher Organization October 8, 2009 TIME AND PLACE OF MEETING: The regular meeting of the Lakewood Montessori Parent Teacher Organization was held at Lakewood Montessori on Thursday, October 8, 2009, at 6:00 pm. CALL TO ORDER: PTO President, Debbie Miller, presided over the meeting. A sign in sheet was circulated for signature by those in attendance. The meeting was called to order at 6:00 pm. BUSINESS: 1) President Miller reported that the PTO secretary, Julie Galeone had resigned. There being no objection, Kristin Bjorkman Dunn was appointed to the office of secretary. 2) Treasurer, Melody Whigam reported that Lakewood Montessori Parent Teacher Organization has been awarded 501(c) (3) status. This provides a deduction, for federal income tax purposes, for donors who make charitable contributions to the Lakewood Montessori Parent Teacher Organization. Donation receipts are available. 3) Bids for installation of the kiln range from $1600 to $2000. The PTO has approximately $995 which will be used toward installation. The school will contribute $500 toward installation expenses at the beginning of November. Remaining funds needed to cover the cost of installation will be raised by selling wall tiles for the area surrounding the sink in the art room. Tiles will be sold for $10 each and will be inscribed with an inspirational word such as “happy,” “peace,” or “create.” 4) The library software support will be renewed for one year. The annual fee is due 10/25/09 and costs $75.00. 5) Mary clarified that the fence for the pre-primary play area will not be a PTO project. The school will take on that endeavor. 6) Efforts are underway to coordinate a shopping date at the Children’s Store. On December 3rd, families will be invited to shop at the Children’s Store. A percentage of sales will be donated to the PTO. Refreshments will be served and Mary and Karen will be on hand to wrap presents. 7) Treasurer Melody Whigam reported that we will be sending in a box top redemption at the end of October. A collection bag is hanging on the board outside each classroom for deposit of box tops. So far we have more than $100 in box tops. Every little bit adds up to big money! 8) A new fundraiser was discussed and approved. Square One will take individual pieces of children’s art and put the image on a variety of products like mugs, mouse pads, calendars, book bags, etc. Thirty-three percent of the profits from the sale of these products will be given to the PTO. The art will be created in connection with Miss Elizabeth’s art program. 9) March 6, 2010, has been selected for the date for the Art Auction. Committee Chair Anne Moe is seeking interested individuals for help in preparing this event. The Art Auction committee will meet November 12, 2009, immediately following the PTO meeting. UPCOMING PTO MEETING: The next regular meeting is Thursday, November 12, 2009, at 6:00pm at Lakewood Montessori. Child Care will be provided. ADJOURNMENT: There being no further business to come before the Parent Teacher Organization, President Miller declared the meeting adjourned at 6:57 p.m. Respectfully submitted, Kristin Bjorkman Dunn September 2009 PTO Minutes 09/23/2009
Lakewood Montessori Parent-Teacher Organization September 10, 2009 Meeting Minutes Mission Statement The parent-teacher organization strives to support Lakewood Montessori school and its teachers & staff to ultimately increase the positive learning opportunities and experiences for our children. A Year in Review Last year’s events were reviewed including the successful fundraising events, (chili feed, photography sales, cookbook sales, box tops, etc), purchases (especially the purchase of the kiln!), and successful social events. Financial Report The financial report was reviewed including income and expenditures. Our current balance is $995.99. Cookbook Sales Update The PTO sold $1100 worth of cookbooks, but we still have many books left to sell in order to break-even. The price is $20 per cookbook or $15 each for the purchase of two or more. You can purchase your cookbook from somebody at the front desk. Checks should be made payable to “Lakewood PTO”. They make great gifts for family and friends! Kiln Status Last year, we purchased a used Kiln in very good condition. An updated bid to install the appropriate electrical and venting in the art room is still needed. We hope to have the Kiln installed in the art room by the end of October. Goals for the 2009/10 School Year: • Installation of the kiln. • Establishment of a library fund for ongoing expenses. • Fenced outdoor play area for Ms. Kim’s pre-primary classroom. • Purchase of Montessori bells for each classroom (cost = $1100 per set)—there has been much research documenting the relationship between music and increased reading, math and language development skills. Our intention with these bells is to honor Ms. Marika and her love for music. Three to Five Year Plan • Continent Maps (large wooden puzzle maps of each continent) (cost $1000/set) • Enhance the library by purchasing more math and science readers – Kevin and Susan Williamson (son-Connor); a former Lakewood family has generously offered to build more book shelves to accommodate our expanding library collection. • Maintaining and enhancing supplies and materials for each classroom. Discussion of Ideas • Supplies required to build the pre-primary fence should be minimal, but volunteers are needed to lend a hand. Shelby and Anthony Bills have already expressed an interest in assisting with the building of the fence. • The date of the Holiday party was discussed - Saturday, December 5th, 2009. It will be held in the morning so as not to conflict with the BSU football game. More information will be available at a later date. • Julie Galeone spoke to the Children’s Store regarding a shopping night to raise money for Lakewood Montessori. The owner will be in touch to plan the specifics. She will also be available at the Montessori convention during the October teacher in-service days. • Melody Whigam will be the Box-Tops coordinator for the 2009/2010 school year. • Julie Galeone and Debbie Miller will be the Campbell’s soup labels coordinators for the 2009/2010 school year. • Art Auction Planning: Anne Moe will chair the event. Sub-committee chairs will be assigned. The first planning meeting will take place following the PTO meeting on Thursday, October 8th, 2009. Anybody interested in helping with this event can contact Anne at anne@animobooks.com or Debbie Miller at dmiller@bmhc.com or plan on attending the meeting on the 8th. Election of Officers All officers were re-elected for this year. Next Meeting Thursday, October 8th, 6:00 PM Childcare will be provided. Thank you to all who participated. Welcome to a new year at Lakewood Montessori! March 2009 PTO Minutes 03/31/2009
Lakewood Montessori Minutes February 2009 PTO Minutes 02/28/2009
The meeting began at 6:00 with a note of appreciation to Jennifer Tachell and Cindy Moseley for organizing the teacher/staff appreciation week. Thank you also to all the parents who brought food and goodies to help make this week a resounding success. A recap of the week: | PTO Minutes
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